Category: Overview

Tip 1: Set clear goals

Start with the question: “What do we want to achieve with our mobility policy?”

Perhaps you want to reduce car usage in your company, promote sustainable alternatives, or encourage teleworking. Your mobility policy is the place to establish these goals.

Setting realistic and measurable objectives provides direction and vision for your company’s mobility, both in the short and long term.

Keep your broader company goals in mind as well. If your company aims to reduce its CO2 emissions, consider how this can be incorporated into your mobility policy.

Are multiple departments involved in your company’s mobility? Then involve all relevant parties. With your task force, brainstorm possible objectives. This way, you create smooth collaboration between different departments.

Tip 2: Offer flexible mobility options

There are many alternatives to company cars. Think of the train, tram, or bus. But also bike leasing, carpooling and even teleworking are possible options. With this wide range of choices, corporate mobility almost transforms into personalized mobility.

As a company, you naturally choose which options to implement in your mobility policy. You do this with consideration for the needs of your employees. For example, if you notice a high demand for bike leasing, it makes sense to include it in your offerings.

To get a clear idea of the demand for specific modes of transportation, organize workshops or surveys within your company. You will see that certain categories of employees emerge, such as commuters using public transport or bikes.

From these categories, you then create different profiles. You’ll have your train travelers and cyclists, but also those who combine train and parking. There will also be a group that still relies on car transportation.

Tip 3: Promote sustainable transportation alternatives

Goals: check. Offer: check. Next step: getting your employees on board with your story.

Think of this especially as “Communication is key.” Take your communication manager, think about the message you want to convey and how you will reach your employees.

You can communicate about various things:

• The importance of sustainable mobility options for your company
• The goals you want to achieve as a company
• The benefits for your employees
• The possible transportation options
• …

In addition, you can create an accessibility plan, like Mediahuis did. In this plan, visualize how to reach your company using different modes of transportation.

Indicate where your bicycle parking is located, which bus stops are nearby, how to access the parking lot… This plan also comes in handy when customers or partners visit you.

Bonus tip: keep repeating your message. People are creatures of habit, but repetition works. Give them enough time to adapt. Your efforts will definitely pay off in the long run.

Tip 4: Provide good facilities at the office

To simplify the transition to sustainable alternatives for your employees, ensure that you have the right facilities in your company. We don’t want Jan to start working sweaty or for Laura’s electric bike to stop working.

By providing the appropriate amenities, you lower the barriers towards sustainable mobility and support Jan, Laura, and the rest of your employees in their eco-friendly choices.

Some examples of good facilities include:

• Changing rooms and showers for cyclists
• Parking spaces for electric vehicles
• Charging stations for electric vehicles and bikes
• Sufficient bicycle storage
• An app for purchasing tickets for alternative modes of transportation, like Olympus Mobility’s

Your employees will see that your company is truly committed to a flexible mobility policy. Walk the talk.

Tip 5: Monitor and evaluate your mobility policy

You have implemented your mobility policy. You regularly communicate about the benefits of sustainable corporate mobility. More and more employees are getting on board. And now?

Start with a personal conversation with your employees. Their feedback is invaluable. Listen to their experience with the new mobility policy. Do they have any questions? What obstacles do they encounter?

Instead of a personal conversation, you can also bring together different groups of commuters for a panel discussion. For example, let a cyclist, a train commuter, and one of your remaining car drivers interact.

Ask them how they experience the transition. You can learn a lot from different employees in a short period of time.

Afterwards, it’s time for an evaluation. Review their feedback and refer to your goals. What areas still need some fine-tuning? Have you already achieved certain goals? Did you overlook anything?

By evaluating regularly, you can make timely adjustments where necessary. For example, if you notice that your cyclists are fighting for a spot in the bicycle parking area, it’s time to expand the number of spaces.

These periodic evaluations increase the effectiveness of your mobility policy in the long run.

Conclusion

The recipe for a smooth mobility policy consists of 5 things:

• Clear goals
• Flexible mobility options
• Targeted communication
• Good facilities at the office
• Periodic monitoring and evaluation

Would you like to learn more about easily managing your mobility policy?

• All-in-one mobility solution
• Real-time budget tracking
• Most extensive and up-to-date mobility offer
• Asset in the war for talent
• Quick reimbursement of purchases with the legal mobility budget

All-in-one mobility solution

With everything integrated in just one app, your employees have all mobility services at their fingertips. From now on they can skip the lines at ticket machines, because they buy their tickets directly in the app.

Moreover, thanks to the wide range of mobility options, they can choose the best means of transport at any time. By train or car sharing, the choice is theirs. Your employees always enjoy a personalized route.

By the way, with a Mobility-as-a-Service application, no logistical distribution is involved. Your employees download the app and start right away.

Real-time budget tracking

With a digital Mobility-as-a-Service solution, you can track all budgets in real-time. Both you and your employees know how much of their budget remains at any time.

Do they make expenses for commuting or business trips? Or with the legal mobility budget? In the Olympus app, their budget adjusts itself automatically.

In addition, you get a clear overview of all mobility transactions in your company on the Olympus management portal. Per month, you process just one invoice instead of many paper tickets.

Let’s save time!

Most extensive and up-to-date mobility offer

A Mobility-as-a-Service application bundles mobility services. It integrates known and currently unknown services into one platform. Through the app, your employees discover new possibilities in their area and try them out faster.

This way, you lower the threshold to choose a sustainable alternative.

Olympus app user Stéphanie Collier from B-Architects describes it as the best: “Because all mobility services are bundled in the Olympus app, I keep discovering new services.”

The amount of mobility services will only continue to grow. That’s why the Olympus app regularly integrates new mobility providers. Your mobility offer will always be up to date!

Asset in the war for talent

70% of Belgians say a wide range of mobility options is a decisive factor in their choice of employer.

Offering a company car is no longer enough. Potential employees want to determine for themselves how they travel to and from work or appointments, preferably without traffic jams.

A MaaS app easily meets their needs. It gives them the most comprehensive mobility offering on the market without any hassle. A true asset in the war for talent!

Wunderman Thompson has already set the example.

Quick reimbursement of external purchases

Do your employees make other purchases with the legal mobility budget? With the Olympus Mobility-as-a-Service platform, they receive their reimbursement within 24 working hours.

Think of …

• Mortgage payments
• Rental costs
• International train rides
• A new (electric) bike and associated maintenance
• …

Your employees can make the best use of the legal mobility budget without any additional administration for you or your employee.

Interested in Mobility-as-a-Service?

Who is B-architecten?

See how they simplified the management of their service trips.

Sustainable architecture and mobility

Klaas: “At B-architecten, we are working towards a sustainable society. That starts with our architecture. Logically, we extend that mentality to the way we travel.”

He explains: “Architects often need to go to projects and appointments.

We looked for a general solution to get our people from point A to point B as quickly and sustainably as possible.”

Did planning your business trips always go smoothly?

Klaas: “We used to have a series of tickets here, for example for the train. There was also a car that was away whenever someone needed it, along with some bicycles.”

The mobility management was an administrative mess.

“Before B-architecten was also present in Brussels and Ghent, everyone came to Antwerp for the right bike keys, car keys, tickets … We then booked these in our Outlook calendars.”

How did you solve the administrative nightmare?

Klaas: “We switched to the Olympus app. That way, our architects can easily move around to their projects all over Belgium.

We no longer have to look for car keys, Cambio cards or train passes.

The Olympus app combines all mobility services and replaces our current administration.”

How was the transition to the Olympus app?

Klaas: “Very simple. We first let a group of five employees who often had to go out on the job test out the app. They only gave positive feedback.

We quickly decided to roll out the app for the whole group.

By lowering the subscription rate for employees who barely use the app, we keep costs under control.”

How do you experience the use of Olympus Mobility for your business trips?

Klaas: “Wonderful! There are always cars and train tickets available.

It is also much simpler administratively for our architects. They have the Olympus app at hand and can buy their tickets without any problems.”

Time to talk to an app user

We talked to architect Stéphanie Collier. She and her colleagues use the Olympus app to travel sustainably to projects.

Even in Stéphanie’s private life, she puts the car aside. She and her family prefer to hop on a bicycle or use public transport.

Her favorite mode of transport? “That’s got to be the train.”

Has the Olympus app changed sustainable mobility for you?

Stephanie: “With the Olympus app, I keep discovering new mobility services. Because they’re all bundled into one app, I try actually them out as well.”

She adds: “Because of the Olympus app, I take public transport more often than before.”

Klaas picks up on this and says: “The fewer steps you have to take to book your transport, the more you will make use of different forms of transport.”

He continues: “We are a relatively young team. We do not have the mindset to cross the whole country by car. With the Olympus app, we can still go anywhere without using a car.”

And that is clear in their commuting as well.

Klaas states: “At this moment there are hardly any employees who come to work by car.”

What are the plans for the future in terms of mobility?

Klaas: “Let’s keep going down our current path!”

We certainly agree with that. Great work!

Thanks for the nice conversation, Klaas & Stéphanie. We’re glad that you don’t have to look for car keys anymore. 😉

Want to simplify your expense management as well?

Discover how we can help.

Tip 1. Update your mobility policy.

Tip 2. Think of teleworking

Thierry: “While you update your mobility policy, don’t forget teleworking either. We don’t call it ‘the new normal’ for nothing.

This extra degree of flexibility increases the success of the legal mobility budget.

By having more people work from home, employees feel less need for a big company car. Instead, they look for alternative solutions such as the mobility budget.”

He goes on: “Employees who work from home 50% of the time can even use their budget to cover housing costs. A very big advantage and one which is being taken advantage of eagerly.”

“The implementation of teleworking in your mobility policy increases the success of the legal mobility budget.”

Thierry Devresse, My Mobility Budget Butler

Tip 3. Get guided through the implementation.

“The setup and implementation of the legal mobility budget take a lot of time. Especially when you try to figure it all out yourself.

With a consultant, you can save yourself tons of work.

He or she has the right expertise and immediately ensures that you are legally in order. With one to three days of consulting from an expert, you can get started.”

See how Silverfin approached the implementation of the legal mobility budget.

Tip 4. Manage administration with the right partner

“The right guidance not only makes the implementation of the legal mobility budget easier. An external partner also saves you a lot of time for managing it.”

Thierry explains: “Keeping track of reimbursements, subscriptions, commuting… it’s a lot of work. Not to mention how to keep track of the different budgets of your employees.

With the right partner, you keep control and stay afloat.

For a completely carefree experience, My Mobility Budget Butler works with Olympus Mobility. This way companies get optimal guidance for both implementation and mobility management.”

Tip 5. Communicate

Thierry: “The legal mobility budget is not immediately clear to everyone. Good communication is therefore essential.

I recommend providing thorough presentations. Tell your employees how it works, what they can use their budget for and how they can easily keep track of it.

You could even make videos.”

Thierry adds with a laugh: “Remember that you will always get questions afterwards. You may have already familiarized yourself with the matter, but for some, it’s completely new.

Still, all your work will pay off. Smooth communication results in greater satisfaction from your employees and greater interest in the legal mobility budget.”

Want to implement the legal mobility budget?