Miles Mobility in the Olympus app

‘Carsharing made easy’ in the Olympus app

The freedom of a company car, without parking costs or loads of administration.

With Miles Mobility’s shared cars as a new mobility service in the Olympus app, your employees get from point A to point B even easier.

For example, do they have training in Ghent? In the Olympus app, they can easily combine a Miles Mobility shared car with a Blue-bike or a TIER shared scooter.

With their one-stop shop for corporate mobility at hand, they get to enjoy mobility as if it’s tailor-made.

By the way, they also no longer have to keep receipts of their trips. At the end of the month, the Olympus platform collects all expenses on a single invoice.

It saves you as an employer a huge amount of time and administration.

You can find the shared cars in …

  • Brussels
  • Antwerp
  • Ghent
Miles Mobility als nieuwe mobiliteitsdienst in Olympus-app
Try the Olympus app

About Miles Mobility

Miles Mobility is a carsharing service based on kilometers instead of minutes. Their rates always include fuel and insurance. You don’t have to pay anything to park on public streets within our business area – not even a parking ticket.


On the road with DeWaterbus and the Olympus app

What is DeWaterbus?

DeWaterbus takes you pleasantly from point A to point B in Antwerp. Every 30 minutes, a ship is ready to sail down the Scheldt. (*)

You enjoy a traffic jam-free, relaxing trip on the water all year round.

You can even combine the mobility service with the train, tram, bus or shared transport. And your tickets? Buy them easily in the Olympus app.

(*) Always check the timetable for current sailing times.

DeWaterbus in de Olympus-app

Ideal for employees in the Port of Antwerp

With DeWaterbus and the Olympus app, your employees move easily around the Port of Antwerp. They avoid stressful traffic jams, no longer have to keep track of receipts and enjoy a relaxing boat trip.

Meanwhile, as an employer, you minimise your expense administration to one monthly invoice. No more wasting time processing countless receipts.

The Olympus platform is simple for you as an employer and your employee.

Want to see how it works in the Olympus app?

Try it out for free

DeWaterbus in de Olympus-app

5 tips for a successful mobility policy

Tip 1: Set clear goals

Start with the question: “What do we want to achieve with our mobility policy?”

Perhaps you want to reduce car usage in your company, promote sustainable alternatives, or encourage teleworking. Your mobility policy is the place to establish these goals.

Setting realistic and measurable objectives provides direction and vision for your company’s mobility, both in the short and long term.

Keep your broader company goals in mind as well. If your company aims to reduce its CO2 emissions, consider how this can be incorporated into your mobility policy.

Are multiple departments involved in your company’s mobility? Then involve all relevant parties. With your task force, brainstorm possible objectives. This way, you create smooth collaboration between different departments.

Tip 2: Offer flexible mobility options

There are many alternatives to company cars. Think of the train, tram, or bus. But also bike leasing, carpooling and even teleworking are possible options. With this wide range of choices, corporate mobility almost transforms into personalized mobility.

As a company, you naturally choose which options to implement in your mobility policy. You do this with consideration for the needs of your employees. For example, if you notice a high demand for bike leasing, it makes sense to include it in your offerings.

To get a clear idea of the demand for specific modes of transportation, organize workshops or surveys within your company. You will see that certain categories of employees emerge, such as commuters using public transport or bikes.

From these categories, you then create different profiles. You’ll have your train travelers and cyclists, but also those who combine train and parking. There will also be a group that still relies on car transportation.

Tip 3: Promote sustainable transportation alternatives

Goals: check. Offer: check. Next step: getting your employees on board with your story.

Think of this especially as “Communication is key.” Take your communication manager, think about the message you want to convey and how you will reach your employees.

You can communicate about various things:

  • The importance of sustainable mobility options for your company
  • The goals you want to achieve as a company
  • The benefits for your employees
  • The possible transportation options

In addition, you can create an accessibility plan, like Mediahuis did. In this plan, visualize how to reach your company using different modes of transportation.

Indicate where your bicycle parking is located, which bus stops are nearby, how to access the parking lot… This plan also comes in handy when customers or partners visit you.

Bonus tip: keep repeating your message. People are creatures of habit, but repetition works. Give them enough time to adapt. Your efforts will definitely pay off in the long run.

Tip 4: Provide good facilities at the office

To simplify the transition to sustainable alternatives for your employees, ensure that you have the right facilities in your company. We don’t want Jan to start working sweaty or for Laura’s electric bike to stop working.

By providing the appropriate amenities, you lower the barriers towards sustainable mobility and support Jan, Laura, and the rest of your employees in their eco-friendly choices.

Some examples of good facilities include:

  • Changing rooms and showers for cyclists
  • Parking spaces for electric vehicles
  • Charging stations for electric vehicles and bikes
  • Sufficient bicycle storage
  • An app for purchasing tickets for alternative modes of transportation, like Olympus Mobility’s

Your employees will see that your company is truly committed to a flexible mobility policy. Walk the talk.

Tip 5: Monitor and evaluate your mobility policy

You have implemented your mobility policy. You regularly communicate about the benefits of sustainable corporate mobility. More and more employees are getting on board. And now?

Start with a personal conversation with your employees. Their feedback is invaluable. Listen to their experience with the new mobility policy. Do they have any questions? What obstacles do they encounter?

Instead of a personal conversation, you can also bring together different groups of commuters for a panel discussion. For example, let a cyclist, a train commuter, and one of your remaining car drivers interact.

Ask them how they experience the transition. You can learn a lot from different employees in a short period of time.

Afterwards, it’s time for an evaluation. Review their feedback and refer to your goals. What areas still need some fine-tuning? Have you already achieved certain goals? Did you overlook anything?

By evaluating regularly, you can make timely adjustments where necessary. For example, if you notice that your cyclists are fighting for a spot in the bicycle parking area, it’s time to expand the number of spaces.

These periodic evaluations increase the effectiveness of your mobility policy in the long run.


The recipe for a smooth mobility policy consists of 5 things:

  • Clear goals
  • Flexible mobility options
  • Targeted communication
  • Good facilities at the office
  • Periodic monitoring and evaluation

Would you like to learn more about easily managing your mobility policy?

Posted in Uncategorized

Mobility-as-a-Service: 5 Reasons Why You Should Digitalize Your Mobility Management

All-in-one mobility solution

With everything integrated in just one app, your employees have all mobility services at their fingertips. From now on they can skip the lines at ticket machines, because they buy their tickets directly in the app.

Moreover, thanks to the wide range of mobility options, they can choose the best means of transport at any time. By train or car sharing, the choice is theirs. Your employees always enjoy a personalized route.

By the way, with a Mobility-as-a-Service application, no logistical distribution is involved. Your employees download the app and start right away.

Real-time budget tracking

With a digital Mobility-as-a-Service solution, you can track all budgets in real-time. Both you and your employees know how much of their budget remains at any time.

Do they make expenses for commuting or business trips? Or with the legal mobility budget? In the Olympus app, their budget adjusts itself automatically.

In addition, you get a clear overview of all mobility transactions in your company on the Olympus management portal. Per month, you process just one invoice instead of many paper tickets.

Let’s save time!

Most extensive and up-to-date mobility offer

A Mobility-as-a-Service application bundles mobility services. It integrates known and currently unknown services into one platform. Through the app, your employees discover new possibilities in their area and try them out faster.

This way, you lower the threshold to choose a sustainable alternative.

Olympus app user Stéphanie Collier from B-Architects describes it as the best: “Because all mobility services are bundled in the Olympus app, I keep discovering new services.”

The amount of mobility services will only continue to grow. That’s why the Olympus app regularly integrates new mobility providers. Your mobility offer will always be up to date!

Asset in the war for talent

70% of Belgians say a wide range of mobility options is a decisive factor in their choice of employer.

Offering a company car is no longer enough. Potential employees want to determine for themselves how they travel to and from work or appointments, preferably without traffic jams.

A MaaS app easily meets their needs. It gives them the most comprehensive mobility offering on the market without any hassle. A true asset in the war for talent!

Wunderman Thompson has already set the example.

Quick reimbursement of external purchases

Do your employees make other purchases with the legal mobility budget? With the Olympus Mobility-as-a-Service platform, they receive their reimbursement within 24 working hours.

Think of …

  • Mortgage payments
  • Rental costs
  • International train rides
  • A new (electric) bike and associated maintenance

Your employees can make the best use of the legal mobility budget without any additional administration for you or your employee.

Interested in Mobility-as-a-Service?

Posted in Uncategorized

A sustainable mobility policy in your company: Skill BuilderS’ approach

Who is Skill BuilderS?

Skill BuilderS builds talent. For over 35 years, they have been discovering, developing and deploying talent. They assist and coach both companies and individuals. Their services include:

  • Job & career guidance
  • Talent & organization development
  • Coaching
  • Care for talent
  • Outplacement
  • Assessment
  • Talent development

In addition, they also contribute to a sustainable future.

Watch how Skill BuilderS tackles sustainable corporate mobility

Watch how Skill Builder Marieke experiences the Olympus app

How does Skill BuilderS approach sustainable corporate mobility?

Evita explains: “We are currently transitioning to a fully electric fleet. About half of our company cars are already electric.

Those who do not have company cars may use the Olympus app. We also try to promote the rental of bikes and scooters among our colleagues.”

What was your biggest obstacle in terms of mobility?

Evita: “Our colleagues work in different locations. Not everyone has a company car to move around. They have to use their own car or public transport.

The expenses they make then have to be paid in advance by themselves. The result? Tickets are submitted late, not at all or just get lost.”

What criteria did your solution have to meet?

Evita brings up two points: “On the one hand, we were looking for an automated process. We wanted to limit manual operations. No more tickets to enter, no more refunds to process.

On the other hand, we wanted a solution where our colleagues would not have to advance their tickets anymore. The Olympus app solves both issues.”

How did the implementation of the Olympus app go?

Evita: “Very smoothly. We started with a test phase where ten colleagues tested the app. We only got positive feedback, so we decided to partner up.

The implementation didn’t take much work. Olympus Mobility created the necessary accounts and our colleagues could start using the Olympus app.”

What is the biggest added value for Skill BuilderS?

Evita: “The amount of time saved. The many manual tasks are a thing of the past. Colleagues no longer have to advance the amount themselves either.”

She adds: “The benefit for the environment should not be underestimated either. We can better encourage our colleagues to take public transport.

For short trips, they take their bikes more often, as this avoids traffic jams and they get to their destination faster.”

How do colleagues experience the sustainable mobility policy?

We talked to Marieke Van Lysebetten, an avid cyclist and train traveler. She uses the Olympus app to easily order train tickets. When she still needs the car, she parks with 4411.

Marieke explains her experience: “The biggest change now that we use the Olympus app? The ease.

We no longer have to keep track of and enter tickets. It provides some extra headspace to think about other things.”

Marieke has always been an advocate for sustainable mobility. She uses her bike as much as possible when she can.

“I find it more enjoyable to move around by bike or train. You start your day fully relaxed. When I do have to take the car and get stuck in traffic, I miss my bike or the train.”

She continues: “I find it important to always consider my mode of transportation – is it really necessary for me to take the car? Can’t I just go by bike instead?

When, for example, we have a meeting in Brussels, I will be the one looking up the train times. Then I also encourage my colleagues to take the train together. Your day starts off much calmer. I can actually recommend it to everyone.”

What does the future hold?

Evita confidently responds: “More sustainable mobility! Encouraging colleagues even more to use public transport, cycling or scooters to get around.”

Nice work, Evita and Marieke!

Want to digitise your expense administration?

Sustainable Corporate Mobility: How do I get started? Tips from Mediahuis

Step 1. Interview your employees

Sandra explains: “Your mobility policy should be set up for your employees first and foremost. Their input is therefore crucial. That’s why our approach began with an internal mobility survey with help of Traject.

Through this survey, we gained a better understanding of the specific mobility needs within our company. We got direct input about the travel behavior of our employees.”

That’s not the only advantage of a survey. Sandra continues: “This way, your employees get to think along with the sustainable path that your company wants to take.”

Sandra Eemans, Fleet & Mobility Officer bij Mediahuis, chooses Olympus Mobility to manage their sustainable corporate mobility

Step 2. Create a mobility team

The next step? A dedicated mobility team.

Sandra: “You want to encourage everyone in your company to use more sustainable mobility. We set up a mobility team with representatives from different departments.

Because of their exemplary role, you create a greater support base.

In addition to myself, our ‘Mobility Team’ consists of our Facility Manager, Communication Manager, HR Comp & Ben Manager, HR Director and CFO. Together we facilitate sustainable mobility at Mediahuis.”

Step 3. Determine your long-term goals

Sandra explains: “Next, our Mobility Team put its heads together to determine our vision, ambition and long-term goals.

Our current mobility plan consists of three parts:

  1. Avoiding trips by teleworking
  2. Sustainable travel
  3. Greener driving.

Such a plan gives your mobility policy a clear direction. You work systematically towards your goals.

We also come together as a team on a regular basis. Then we look at the results and adjust when necessary.”

Step 4. Choose the right mobility partners

Sandra: “You can’t create a new mobility policy alone. You need the expertise of the right partners.

Mediahuis worked with three parties.

  • Stroohm assisted us in making our fleet more sustainable.
  • Traject supported us in sending out surveys, general communication and analysis of results.
  • Olympus Mobility provided a platform to simplify and encourage sustainable mobility for our employees.

These three parties transformed Mediahuis’ car policy into a full mobility policy without any extra work.

Furthermore, Olympus Mobility helps manage costs for companies with multiple locations – something that is very important for Mediahuis.”

Step 5. Communicate about your initiatives and results

Sandra: “Want your employees to be aware of your new mobility policy? Communicate about your initiatives.

We work with a specific newsletter about Mediahuis’ mobility. Here we discuss different themes, ranging from new features at Olympus Mobility or the Mobility Week to how you go on vacation with your car.

In addition, together with Traject, we also set up accessibility sheets for our locations. This way, our employees get a good idea of which mode of transport is the most efficient.”

Sandra adds: “What you must not forget is to communicate about the results of your actions. With attractive visuals, we involve our employees in our mobility story. We established a unique ‘Mediahuis Mobility’ logo to create recognition.

Continuing to communicate is key. You don’t want sustainable mobility to be a side issue, but something that your employees are actively involved in.”

Step 6. Keep adjusting

Sandra: “Mobility never stands still. Keeping track of your goals is crucial. You want to get a better view of how your employees experience the switch to sustainable alternatives.

We give each employee a budget to try out those alternatives and listen to their feedback. We also interview people who have exchanged their company car. This way, we can make timely adjustments when necessary.”

Their actions pay off. “We see that 86% of our employees know Olympus Mobility, and half of them already uses the Olympus app. Now that we’ve also introduced the legal mobility budget, that number will only increase.”

No wonder Mediahuis has been named a Pioneering Employer three times in a row. With their focus on sustainability and people-oriented approach, they are a true example.

Want to know more?

The legal mobility budget: 5 benefits for companies

1. Cost and time saving

Believe it or not, the legal mobility budget saves costs.

Think for example of parking costs, fuel or the repair of mirrors after an unfortunate accident.

These mobility costs decrease through the use of shared cars, bicycles, the train …

In the Olympus app, you also enjoy advantageous rates.

In addition, it also reduces the number of working hours lost to administration.

Thierry Devresse from My Mobility Budget Butler, expert and partner in the mobility budget, confirms: “A mobility budget requires less work than managing a company car.

The only thing you have to think about is the implementation. But that effort pays off. Afterwards, you will only gain time.

See how Silverfin implemented the legal mobility budget.

2. Flexibility

The mobility budget provides mobility tailored to the needs of your employees.

They will get to choose out of a long list of means of transport. Bus, train, car sharing, bike sharing, taxi, electric scooters… it can all be done.

This way they are no longer obliged to travel by company car. They choose their own mode of transport.

Thierry continues: “The mobility budget gives your employees a very wide range of mobility options.

All these options respond seamlessly to the needs of your employees based on the time, place and people who may accompany them.

See how Business & Decision experiences the use of the mobility budget.

3. Sustainable mobility policy

When looking at corporate mobility evolutions, sustainable mobility policy is very present. Take a look at the advantageous legislation for electric company cars, for example.

That is precisely what the legal mobility budget is used for.

Not only with an environmentally friendly car, but also through alternative means of transport. You stimulate the use of public and shared transport or the purchase of an (electric) bicycle.

As a result, the legal mobility budget helps reduce CO2 emissions.

Thierry adds: “The mobility budget gives your company a modern and responsible image.

4. Increased productivity

We don’t have to tell you: exercise makes you happy. The same is true when your employees spend less time in traffic.

And happy employees? They are more productive.

All the more reason, therefore, to simplify the use of (shared) bicycles and scooters in your company.

Employees who come to work by public transport also benefit from this. They gain productive hours during the day.

They no longer have to focus on traffic and can use their time productively. The train, for example, is the ideal moment to answer e-mails.

5. An asset in the war for talent

For 6 out of 10 potential employees, a sustainable mobility policy is an important factor in their choice of employer.

With that in mind, you can offer mobility in a cafeteria plan, just like countless other companies have done before you.

But if you really want to stand out in the war for talent? Then the mobility budget is for you.

Thierry agrees. “It’s the most advantageous remuneration for employees under Belgian law. That way, you attract talent and retain it.”

Convinced of the legal mobility budget?

Discover how we can help.

Sustainable business trips: B-architecten makes it look easy

Who is B-architecten?

B-architecten is a platform of talented designers who want to weigh in on policy and have an impact on the quality of living and life.

Designing is their core task – from door handle to city district – but they also invest in innovative research. They publish and discuss, initiate their own initiatives, and seize opportunities to push the boundaries of their profession.

They are part of the ‘B’ group, together with:

  • B-bis: specialists in private projects and interior assignments
  • B-city: specialists in urban projects
  • B-juxta: specialists in restoration and heritage

Their goal? ‘Improving the architectural landscape’, according to Klaas Adriaensen.

logo B-architecten, klant van Olympus Mobility. Ze verduurzamen eenvoudig hun dienstverplaatsingen

See how they simplified the management of their service trips.

Sustainable architecture and mobility

Klaas: “At B-architecten, we are working towards a sustainable society. That starts with our architecture. Logically, we extend that mentality to the way we travel.”

He explains: “Architects often need to go to projects and appointments.

We looked for a general solution to get our people from point A to point B as quickly and sustainably as possible.”

Did planning your business trips always go smoothly?

Klaas: “We used to have a series of tickets here, for example for the train. There was also a car that was away whenever someone needed it, along with some bicycles.”

The mobility management was an administrative mess.

“Before B-architecten was also present in Brussels and Ghent, everyone came to Antwerp for the right bike keys, car keys, tickets … We then booked these in our Outlook calendars.”

How did you solve the administrative nightmare?

Klaas: We switched to the Olympus app. That way, our architects can easily move around to their projects all over Belgium.

We no longer have to look for car keys, Cambio cards or train passes.

The Olympus app combines all mobility services and replaces our current administration.”

How was the transition to the Olympus app?

Klaas: “Very simple. We first let a group of five employees who often had to go out on the job test out the app. They only gave positive feedback.

We quickly decided to roll out the app for the whole group.

By lowering the subscription rate for employees who barely use the app, we keep costs under control.”

How do you experience the use of Olympus Mobility for your business trips?

Klaas: “Wonderful! There are always cars and train tickets available.

It is also much simpler administratively for our architects. They have the Olympus app at hand and can buy their tickets without any problems.”

Time to talk to an app user

We talked to architect Stéphanie Collier. She and her colleagues use the Olympus app to travel sustainably to projects.

Even in Stéphanie’s private life, she puts the car aside. She and her family prefer to hop on a bicycle or use public transport.

Her favorite mode of transport? That’s got to be the train.

Has the Olympus app changed sustainable mobility for you?

Stephanie: With the Olympus app, I keep discovering new mobility services. Because they’re all bundled into one app, I try actually them out as well.”

She adds: “Because of the Olympus app, I take public transport more often than before.

Klaas picks up on this and says: “The fewer steps you have to take to book your transport, the more you will make use of different forms of transport.

He continues: “We are a relatively young team. We do not have the mindset to cross the whole country by car. With the Olympus app, we can still go anywhere without using a car.”

And that is clear in their commuting as well.

Klaas states: “At this moment there are hardly any employees who come to work by car.

What are the plans for the future in terms of mobility?

Klaas: “Let’s keep going down our current path!”

We certainly agree with that. Great work!

Thanks for the nice conversation, Klaas & Stéphanie. We’re glad that you don’t have to look for car keys anymore. 😉

Want to simplify your expense management as well?

Discover how we can help.

The legal mobility budget: 5 tips from a mobility expert

Tip 1. Update your mobility policy.

Thierry: “Implementing the legal mobility budget starts with an up-to-date mobility policy. In other words, a mobility policy focused on flexibility and reducing CO2 emissions.

Companies should look at the latest developments in mobility: electric vehicles, charging stations, charging cards… and alternative forms of transportation.

Electric cars fit nicely into Pillar 1 of the legal mobility budget: an environmentally friendly car.

The remaining budget can be spent by employees on alternative forms of transportation under Pillar 2.

Thierry Devresse van My Mobility Budget Butler, partner van Olympus Mobility

Tip 2. Think of teleworking

Thierry: “While you update your mobility policy, don’t forget teleworking either. We don’t call it ‘the new normal’ for nothing.

This extra degree of flexibility increases the success of the legal mobility budget.

By having more people work from home, employees feel less need for a big company car. Instead, they look for alternative solutions such as the mobility budget.”

He goes on: “Employees who work from home 50% of the time can even use their budget to cover housing costs. A very big advantage and one which is being taken advantage of eagerly.”

“The implementation of teleworking in your mobility policy increases the success of the legal mobility budget.”

Thierry Devresse, My Mobility Budget Butler

Tip 3. Get guided through the implementation.

“The setup and implementation of the legal mobility budget take a lot of time. Especially when you try to figure it all out yourself.

With a consultant, you can save yourself tons of work.

He or she has the right expertise and immediately ensures that you are legally in order. With one to three days of consulting from an expert, you can get started.”

See how Silverfin approached the implementation of the legal mobility budget.

Tip 4. Manage administration with the right partner

“The right guidance not only makes the implementation of the legal mobility budget easier. An external partner also saves you a lot of time for managing it.”

Thierry explains: “Keeping track of reimbursements, subscriptions, commuting… it’s a lot of work. Not to mention how to keep track of the different budgets of your employees.

With the right partner, you keep control and stay afloat.

For a completely carefree experience, My Mobility Budget Butler works with Olympus Mobility. This way companies get optimal guidance for both implementation and mobility management.”

Beheer eenvoudig het wettelijk mobiliteitsbudget met Olympus Mobility

Tip 5. Communicate

Thierry: “The legal mobility budget is not immediately clear to everyone. Good communication is therefore essential.

I recommend providing thorough presentations. Tell your employees how it works, what they can use their budget for and how they can easily keep track of it.

You could even make videos.”

Thierry adds with a laugh: “Remember that you will always get questions afterwards. You may have already familiarized yourself with the matter, but for some, it’s completely new.

Still, all your work will pay off. Smooth communication results in greater satisfaction from your employees and greater interest in the legal mobility budget.”

Want to implement the legal mobility budget?

The legal mobility budget for 2023


  1. What is the legal mobility budget?
  2. Who is entitled to the legal mobility budget?
  3. How do I calculate the legal mobility budget?
  4. How do I implement the legal mobility budget?
  5. Where do employees spend their budgets on in Pillar 2?
  6. How do I keep a record of all my employees’ budgets?

What is the legal mobility budget?

The legal mobility budget is a sustainable and tax-advantageous alternative to the company car. With that budget, employees exchange their company cars for an environmentally friendly car and other alternative forms of transport.

Specifically, the legal mobility budget consists of three pillars:

  1. Environmentally friendly company cars: cars with a maximum CO2 emission of 95 g/km (this regulation will change in 2026 to cars without CO2 emissions).
  2. Sustainable mobility and housing costs: public or shared transport, purchase or maintenance of a bicycle or scooter, rental or loan …
  3. Cash: at the end of the year, your employee will be paid out the remaining budget, after a reduction of 38.07% special employee contribution.

Who is entitled to the legal mobility budget?

The answer is twofold:

  • Employees who are already driving a company car today.
  • Employees with a position that entitles them to a company car, but don’t (yet) use it.

We also make two remarks here:

  • The legal mobility budget can only be implemented when you have had a mobility policy for three years and when at least one employee has a company car on which he or she pays VAA.
  • When you currently offer salary benefits in exchange for the company car, your employee cannot exchange these benefits for the mobility budget.

How do I calculate the legal mobility budget?

In short? Based on the Total Cost of Ownership (TCO). In other words: the total annual gross cost of the company car.

It includes costs related to the car, such as:

  • The lease or rental price of the car
  • Fuel Insurance
  • CO2 solidarity contribution
  • Non-deductible VAT

For employees who are eligible for the mobility budget, but do not have a company car, it is different. They first choose a fictitious company car. Based on that you determine their TCO.

Currently there is no official calculator to calculate the mobility budget, but it is likely that this year the federal government will release a TCO Mobility Budget Calculator.

While we wait, we appeal to some concrete guidelines. The budget amounts to …

  • Minimum €3,000
  • Maximum one-fifth of the gross annual salary of the employee or €16,000 per calendar year

Need a practical example? Check out how Business & Decision tackled it.

How do I implement the legal mobility budget?

We spoke to an expert in the field, Thierry Devresse of My Mobility Budget Butler, who broke down the implementation into five steps:

  1. Update your mobility policy
  2. Consider teleworking
  3. Draft a policy with an eye to the statutory mobility budget
  4. Establish procedures for the statutory mobility budget
  5. Communicate thoroughly with your employees

He emphasized not tackling this process alone. You will lose a lot of time trying to figure out all the legal regulations.

Social secretariats help with some of the above items, but not all. For a complete unburdening, it is best to involve a consultant such as MMBB.

See how Silverfin tackled this in practice.

Where do employees spend their budgets on in Pillar 2?

We briefly mentioned it earlier. Pillar 2 consists of sustainable means of transport and housing costs. In more detail, it covers …

  • Tickets & subscriptions for public transport
  • Tickets & subscriptions for shared transport
  • International train tickets
  • Purchase of an (electric) bike or scooter
  • Maintenance or equipment for your (electric) bike or scooter
  • Rental costs or mortgage loans of employees who live within a radius of 10 kilometers around the workplace or more than 50% work from home
  • Family members of the employee may also use the budget for the above

As an employer, you are not obliged to enter the full list. It’s best to make sure your offer meets the needs of your employees.

How do I keep a record of all my employees’ budgets?

Keeping track of expenses, remaining budgets, reimbursements… No small feat. With a digital tool like Olympus Mobility, you can keep control.

In the Olympus management portal…

  • You can easily assign budgets to your employees
  • Get a monthly overview of mobility expenses
  • No longer process reimbursements for other external purchases in Pillar 2
  • Download the Pillar 3 report at the end of the year and send it easily to your social secretariat or payroll responsible

Furthermore, your employees also get a real-time overview of their remaining budget in the Olympus app.

Want to implement the legal mobility budget?

Olympus Mobility is the partner you need for all your corporate mobility, including the legal mobility budget