From receipts to 

one clear invoice: 

how Olympus Mobility 

simplifies your 

expense management

In many organisations, managing mobility expenses is an administrative puzzle. Parking receipts, public transport tickets, mileage or bike allowances… often scattered across different providers and software tools. For finance, it adds up to a lot of manual follow-up, multiple VAT rules and a fragmented view of the costs.

Olympus Mobility takes a fundamentally different approach. The platform pulls all of your employees' mobility expenses into a single digital system and automatically turns them into clear invoicing and clean bookkeeping.

The result: less administration, more control and a clear overview of all mobility costs.

From journey to accounting overview

The Olympus app is the central mobility app for your employees. They use it to buy public transport tickets, pay for parking sessions, unlock shared bikes and cars, and log their commutes — all within the budget you assign to them as administrator.

Every transaction made in the app is automatically registered on the platform. Each expense is instantly linked to:

1. The right employee
2. The right budget type
3. The right period

That puts an end to traditional expense claims and loose receipts. Instead, you get a transparent overview of all mobility expenses, bundled onto a single invoice. The Peppol-approved system keeps your accounting straightforward.

One monthly invoice, ready for processing

All mobility expenses come together on a single consolidated, digital monthly invoice. You receive one document showing the organisation's total mobility cost, followed by a breakdown per employee and per service type (public transport, parking, shared mobility, mileage allowance…) and a clear VAT summary at the bottom.

The summary invoice contains:

1. An overview of total mobility costs
2. The underlying transactions
3. The corresponding VAT information

The invoice is sent automatically to the billing address you've specified, via Peppol — and, if you prefer, as a PDF as well. Its consistent, logical structure means it slots easily into your accounting workflow, cutting down on manual handling and reducing the risk of errors or missing costs.

Correct VAT and a clear cost structure

Mobility services often fall under different VAT regimes. Public transport, parking and other mobility services each come with their own rules.

Olympus Mobility makes sure VAT is applied correctly and displayed transparently on the invoice. Costs are clearly broken down per service type, so finance teams can see at a glance:

• Which amounts are deductible
• How the costs should be booked

In many cases, that removes the need for extra checks or manual corrections.

Automated invoicing and e-invoicing via Peppol

Invoicing is fully digital and can be forwarded automatically to the accountant or finance department.

Olympus Mobility supports e-invoicing via the Peppol network. That means invoices aren't only available as PDFs. They're delivered as structured electronic invoices that flow straight into your accounting software.

On top of that, structured e-invoicing is mandatory for B2B transactions between Belgian VAT-registered companies (see the official information page of the FPS Finance). Since 1 January 2026, invoices must be exchanged in a machine-readable format via networks like Peppol, so they can be processed automatically in financial systems. Thanks to this built-in support, your organisation is ready for the shift to digital invoicing from day one.

Less administration, more overview

By centralising mobility tracking, invoicing and reporting, Olympus Mobility fits seamlessly into a modern accounting approach.

Instead of a fragmented administration, you get:

1. One central mobility platform
2. One clear monthly invoice
3. Automated processing in your accounting

Mobility costs stop being an administrative burden and become a transparent, manageable part of your financial administration.