Modern employership, sustainability and flexibility: Vlerick’s mobility approach

That search led in 2018 to the implementation of Olympus Mobility. The platform helps Vlerick efficiently manage mobility within its cafeteria plan and, shortly afterwards, the federal mobility budget.

Charlotte D'haene, HR officer at Vlerick: "Our main objective was to let employees travel smoothly and flexibly, while significantly reducing the administrative burden on HR."

The challenge: from paperwork to modern mobility

Previously, HR managed all mobility requests and subscriptions manually. Charlotte explains: "In the past, we had to follow up on many requests manually. Processing subscriptions and tickets happened in separate steps, and it took an enormous amount of time."

Employees had little flexibility: those who didn't need a car could only choose a public transport subscription as an alternative. Hybrid working and the need for flexible options made the old system insufficiently future-proof.

The solution: digital self-service with Olympus Mobility

Since switching to Olympus Mobility, employees can manage their mobility within the cafeteria plan and the federal mobility budget themselves through the Olympus app. Charlotte: "Employees now request everything themselves and can check their budget at any time. That makes it super user-friendly."

More use of flexible mobility options

Charlotte shares: "Previously, people just took a subscription. Now they use flexible options: the train, bus or Blue-bikes, depending on the day. The Olympus mobility platform fully supports their choices."

Employees are now choosing sustainable solutions more often. "The flexibility also contributes to employee well-being," Charlotte explains. "When the weather changes, people can adapt their mobility choices flexibly."

Future vision: continuing to innovate in mobility

Vlerick continues to focus on sustainable and flexible mobility. Charlotte: "We want to further invest in electrifying our fleet, expanding bike options, and giving employees as much choice as possible. The platform grows with our needs."

Conclusion: smart partnerships make mobility future-proof

The partnership with Olympus Mobility has helped Vlerick implement the federal mobility budget and mobility management within the cafeteria plan efficiently and in a user-friendly way. Charlotte summarises: "The big difference is that we now set the budget in the app once, and employees manage everything themselves. That's a huge added value for HR and an absolute improvement for the user experience."